Privacy Policy

1. Introduction

Welcome to The Royal Associates. We are committed to protecting your personal, corporate, and financial information. This Privacy Policy explains how we collect, use, store, and safeguard your data when you visit our website or employ our professional tax and accounting services in Guwahati, Assam, or remotely across India.

2. Information We Collect

To provide professional tax filing, GST compliance, bookkeeping, and company incorporation services, we collect information from you. This includes:

• Personal Identifiers: Name, PAN (Permanent Account Number), Aadhaar number, email address, phone number, and address proof.
• Financial & Business Data: Bank statements, income records, profit and loss statements, invoices, salary slips, GSTIN credentials, and other accounting documents.
• Portal Credentials: Government portal login credentials (Income Tax e-filing, GST Portal, EPFO/ESIC, MCA) provided voluntarily by you to facilitate filings on your behalf.

3. Client Responsibility & Consent

By hiring The Royal Associates, you explicitly consent to our collection, processing, and submission of your data to relevant government authorities (such as the Income Tax Department, Ministry of Corporate Affairs, GSTN, and EPFO/ESIC) to perform the agreed-upon services.

⚠️ Crucial Client Obligation: The accuracy of the data submitted to government portals relies entirely on the documents and information you provide to us. The Royal Associates does not verify the raw financial data supplied by you and is not responsible for any compliance reviews, legal disputes, or tax penalties resulting from incorrect, fraudulent, or incomplete information provided to us.

4. How We Use Your Information

We use the collected information strictly for:

• Preparing and filing Income Tax Returns (ITR), GST Returns, ESIC, and EPFO returns.
• Processing company registration, MSME Udyam registration, and obtaining professional licenses.
• Communicating with you regarding filing deadlines, regulatory updates, and service fee invoices.
• Responding to consultation bookings and support queries.

5. Data Security & Confidentiality

We implement industry-standard physical, electronic, and administrative safeguards to protect your confidential financial records. Your credentials and documents are stored securely and are only accessible by authorized associates handling your accounts.

We do NOT sell, rent, trade, or share your personal or business financial data with third-party marketers or external companies. Your data is shared only with government portals as necessary to execute the filings requested by you.

6. Cookies & Site Analytics

To improve user experience, optimize site performance, and monitor site security, we use cookies and server-side traffic logging:

• Cookies: Standard session cookies are used to track session states and unique visitor visits anonymously.
• Persistent Browser Fingerprint ID: We use an anonymous, hardware-based mathematical browser signature to identify unique devices accessing our site. This is completely secure, contains no personal information (like email or name), and helps us analyze traffic patterns and prevent fraudulent admin dashboard access.

7. Data Retention

We retain your business records and tax filing history only as long as necessary to fulfill our service agreements, comply with legal requirements under Indian tax laws (such as the Income Tax Act and GST Act), or resolve compliance reviews.